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Onsite Asset Reconciliation

Accurate Documentation and Certification is vital to achieving and maintaining compliance with the Regulatory Bodies and an effective Onsite Asset Reconciliation process is the building blocks upon which everything else is hinged.  If you start your process with inaccurate information, the steps that follow can only escalate the problems.

Securing The Area

Upon arrival onsite the Data Erasure Teams first step requires them to secure the storage area; designated for processing the data destruction.

  • This is required to ensure nothing is added or removed from the designated stock without the knowledge of the Team. 

Redundant Equipment Inventory

Once the area has been secured, the Team perform a detailed inventory of the Assets allocated for Disposal; ignoring any information previously provided, they set about creating a detailed inventory of the assets physically present in the Secure Area, Client Asset ID's are recorded for all Data Assets and our own unique identifier is assigned to each and every Data Asset for unified tracking through our Secure Asset Management system (SAM).  This detailed inventory creates the Master sign over document for the processed equipment which is agreed and signed by both parties.harddrive

  • Creating our own inventory ensures we identify the actual Assets being processed, any discrepancies highlighted can be rectified by the Client internally against their own records.
  • As the assets are still onsite any identified errors can be checked and verified before sign over.
  • The inventory and sign over accurately represents the equipment processed and removed, in addition all data items are erased or destroyed onsite therefore, the items signed over for removal from site are now classified as Non Data Items.

Hard Disk Drive Verification

Our onsite Data Erasure Teams then open and check every data item to verify that the Hard Disk Drive is present, it is common practice for our Data Erasure Teams to find many kinds of discrepancies during this process, in instances where the Hard Disk Drives are found to be missing, the Assets are recorded as Non Data items. PLEASE NOTE Hard Disk Drive removal is not recommended, see Why you shouldn't remove Hard Disk Drives.

  • It is imperitive that an ONSITE Hard Drive Check is performed for each and every Data Asset.
  • As well as highlighting missing Hard Drives this process also uncovers secondary Hard Drives.
  • Hard Drives should remain in the originating asset.

We are now ready to start the Onsite Data Destruction Process

Go to Onsite Data Destruction - How Do We Destroy IT?