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Why You Should NOT Remove Hard Disk Drives!

This one action could leave you in breach of the legislation that governs IT Asset Disposal.  Accurate record keeping and traceability are essential to obtain and maintain compliance with the Regulators.  Pulling Hard Drives from there originating assets breaks the chain.

Think about IT - During the life of a Desktop, Laptop, Server etc. you have kept a record of the assets whereabouts using the Asset Tag ID affixed to the case, your asset register has recorded its movements and any transitions throughout its entire life!  Then when it comes to securely disposing of the asset, you remove the Hard Disk and dispose of the carcase. Unless you have recorded the Asset Tag ID on the Hard Drive you are unable to prove you have securely destroyed the Data collected on the originating asset.  in addition you may encounter some or all of the following problemsopen pc case 2

  • removing the Hard Disk Drive (HDD) will substantially reduce the value of the asset
  • it is difficult to test the working order of the equipment as it is incomplete, this could result in increased WEEE
  • machines slip through your process, resulting in HDD's being missed and left in carcasses - Data Loss!
  • stock piling and storage of separated HDD's is difficult to secure and provide traceability
  • an increase in data destruction charges, requires Degaussing or refitment before Overwriting
  • unapproved methods of Data Destruction - see shredding

Several of the above mentioned were found in the majority of instances, where Onsite Data audited clients whose ITAD policy dictated the removal of Hard Disk Drives.  This would most definitely have resulted in non-compliance if not resolved.

Onsite Data processes includes an Onsite Hard Drive Verification, where the Data Erasure Teams open up all Data Assets to determine the Status of Hard Disk Drives see Onsite Asset Reconciliation.